An esteemed financial services firm located in the heart of Chicago is seeking an exceptionally organized, poised, and proactive Executive Assistant to support the dynamic Chief Executive Officer. This is more than an administrative role; it’s a chance to be the CEO's trusted partner, someone who can anticipate needs, resolve challenges with finesse, and keep complex schedules running seamlessly. We’re looking for a confident individual who thrives in fast-paced settings, maintains an eagle eye for detail, and handles confidential matters with absolute discretion. As the CEO’s right hand, you’ll be essential in guiding high-level communications, managing mission-critical priorities, and supporting key initiatives that drive the company’s success. This role offers a competitive salary of $100-140k commensurate with experience.
Key Responsibilities of the Executive Assistant to the CEO:
- Skillfully coordinate and streamline the CEO’s complex calendar to maximize productivity, prioritizing meetings and engagements with strategic precision.
- Act as the central communication point between the CEO and both internal and external stakeholders, managing email correspondence and drafting essential communications.
- Take ownership of organizing meetings, including agenda creation, materials preparation, and action item follow-ups to ensure seamless execution.
- Arrange all domestic and international travel, managing logistics for smooth transitions, tight schedules, and enhanced productivity on the go.
- Provide research, planning, and project support on high-impact initiatives, collaborating cross-functionally to drive results.
- Ensure timely and accurate processing of expense reports, invoices, and budget tracking.
- Coordinate executive events hosted by the CEO, such as board meetings and retreats, ensuring flawless logistics and memorable experiences.
- Handle additional administrative tasks as needed, maintaining a refined and organized environment that reflects the CEO’s high standards.
Qualifications of the Executive Assistant to the CEO:
- Minimum 5-7 years supporting C-suite executives, preferably in financial services or a similarly fast-paced, high-stakes industry.
- Bachelor’s degree preferred.
- Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and familiarity with expense management software.
- Exceptional verbal and written communication skills, with the ability to convey complex information with clarity and professionalism.
- Demonstrated expertise in multitasking, time management, and prioritizing competing demands in a dynamic environment.
- Proven ability to handle confidential matters with the utmost professionalism and integrity.
- Willingness to accommodate extended hours as necessary to meet the needs of the CEO and the organization.
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